Photography Reservation Form

Photography Reservation Form

  • Required for weddings, large family portraits, graduations and bar and bat mitzvahs, or similar.
  • ***Time and date must be confirmed with office personal to avoid events conflicting.
  • We ask that professional photographers become members of the Gardens to use the Gardens setting as the background for business purposes with smaller groups.
  • All fees are non-refundable. We are a Colorado non-profit organization
    Your event will be confirmed in writing upon receipt of this agreement and payment. For any other information not covered in this form or on our website www.bettyfordalpinegardens.org, please call our office, 970-476-0103 x3.
  • We are pleased that you are interested in reserving Betty Ford Alpine Gardens, which is the highest public botanic garden in North America. The combination of beautiful colors and incredible rugged beauty of the Gore Range Mountains in the background make this a very special location. Below you will find information and regulations regarding the use of the Gardens.
    - Your contribution supports the care and maintenance of Betty Ford Alpine
    Gardens. This is a tax-deductible and non-refundable donation. - We are limited to two events per day in the gardens, and all agreements are made on a first
    come, first serve basis. Reservations are confirmed only by receipt of payment.
    - Your donation reserves the space for your use. Additional charges will be incurred for any equipment or staff needs that you may require.
    - Chairs are permitted on the Rock Garden Terrace for weddings of up to 100 guests, you may also consider the Amphitheater in the Children’s Garden for weddings under 50 guests.
    - There are several electrical outlets located in the Gardens for a simple PA system. Amplified music requires a special permit, and is not encouraged.
    - For Weddings and Events of over 100 guests we recommend the use of the Lower Lawn area for the Ceremony and the Gardens for your photographs. Please complete the form to reserve the gardens and we will contact, on your behalf, with the Vail Town Clerk’s office to reserve the Lawn. Rates are not yet available for this space.
    - Events including Tents and Catering are available on a limited basis. Events of this nature involve several months for the liquor & tent permit process.
    - The picnic pavilion (by the covered bridge), may be reserved by contacting the Vail Town Clerk’s office - 970-479-2136.
    - For use of the Ford Amphitheater, please call the Vail Valley Foundation - 970-949-1999.
    - There is no alcohol permitted in the Gardens. Glass containers are not allowed in Ford Park.
    - Because these are public grounds, the Gardens cannot be blocked off in any way from public access.
    - While every effort is made to insure the water features are fully functional for your event, the operation of the water features can not be guaranteed. These features may be turned off for maintenance, repair, or water conservation at any time. In an effort to minimize noise, the Alpine Rock Garden waterfall is turned down each Friday to its lowest flow rate.
    - The Town of Vail may institute paid parking during special events.
    -Weddings & Events operate rain, snow or shine.  Indoor backup for weddings may be arranged through your host hotel or reception venue.  Please contact them for details.
     
    Betty Ford Alpine Gardens are part of the multi-venue Ford Park. During our exciting summer season many events are simultaneously scheduled. Though we are not responsible for any events that are planned through Town of Vail, Vail Recreation District (Softball fields), and or Vail Valley Foundation (Gerald R. Ford Amphitheater) our organizations work closely together to manage this space for the enjoyment of all.
    We hope this provides you with the information you need. Please feel free to call our office at 970-476-0103 with any questions. I have read and agree to these terms for the use of the Gardens.
 

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